Therapy Business FAQs

How will this private practice retreat help me with blocking money beliefs or “money block”?

The retreat will provide education on the four categories (ie., avoidance, worship, status, vigilance) of money scripts or money beliefs that people have, and will explore strategies to overcome barriers such as unresolved financial trauma, self-judgement, etc for you to form a healthy relationship with money for an abundance practice.  

I’m not getting enough clients or getting clients that aren’t “the right fit”, will this retreat help me with this?

Absolutely! The marketing workshop will identify barriers to self promotion, ways to overcome barriers to self-promotion and strategies for marketing various private practice models: eg. Cash Only vs. Hybrid, Tele vs. In-office, Solo vs. Group practice.

Why is it important to find my niche?

You can absolutely run a practice without having a niche and be very successful, but there are plenty of reasons why you would want one. When you become specialized, clients who need your specialty will seek you out. Another benefit is that your specialty will make you stand out from your competitors. Lastly, you will get clients that you enjoy working with the most and they will find highly specialized clinicians that meet their needs in your practice, making it a mutually beneficial relationship. We will cover the topic of how to find your niche at the workshop.

What if my niches intersect with my personal life?

Sometimes therapists can live in a small world, and it is possible that you will run into your clients in public. Choosing your professional identity and maintaining it in your personal time is an important part of life as a private practice clinician and owner. The ethics of this crossover is nuanced, and it is important that you have professional community to consult with when you are faced with specific challenges. Different schools of theory will have different approaches, which is why it is important that you make sure that you connect with a variety of professionals, but you especially need to be connected to therapists whose philosophy and code of ethics match your own.

How important is professional community and how do I get it?

Professional community can be incredibly supportive and helpful in your practice in general, especially starting out. Being a therapist is hard work that not everyone can understand. We rely on one another for ethical advice, resources, general consultation, and connection and companionship. Some ways that you can create community is by joining professional organizations, doing intensive training in your niche, connecting with your peers from graduate school, join group supervision, attend networking events, or make an effort to connect with your colleagues in your office. We will focus heavily on creating professional community with the other members of the retreat and we see this as an integral part of our work together.

What is the purpose of HIPAA and why is it important that private practice owners comply?

a) Ensuring Confidentiality: Individuals and professional organizations have both ethical and legal obligations to establish and maintain systems, policies and procedures to keep protected health information secure and confidential.

b) Integrity: Protected health information (PHI) must be protected against altering or misrepresentation by individuals/professional organizations.

c) Availability: Protected health information must be accessible upon request by anyone who is authorized to receive it. Processes for authorization and release of information must be designed in accordance with compliance standards.

All private practice owners are bound by their code of ethics to provide confidential care. HIPAA not only protects us legally, but it also maintains our practices within our respective codes of ethics.

Who is considered a “Covered Entity” under HIPAA? And are private practices considered “Covered Entities” under HIPAA?

A covered entity is any individual or organization that provides healthcare related treatment, management of payments and operations associated with the delivery of care. Whether or not your practice is a covered entity under HIPAA is actually slightly more nuanced, but for most private practices, the answer is Yes.

How do I know I am fully compliant with HIPAA?

HIPAA is very complicated, and while we can strive to do our absolute best as individual practice owners, it is easy to miss some of the nuances. We always recommend consulting with a HIPAA specialist or attend a HIPAA training to confirm that you are in compliance with HIPAA. Our workshop will provide a basic framework for understanding and complying with HIPAA, but it is recommended that you confirm that your practice is in compliance by attending more in-depth training or working with a consultant.

What are the penalties for HIPAA violations?

Violations can range from fines to imprisonment and are based on 4 tiered categories including lack of knowledge, reasonable cause without willful neglect, willful neglect with correction within 30 days, and willful neglect not corrected within 30 days.

Is it worth it to invest in an electronic health records system (EHR) versus using other means of record storage?

Selecting a method of record keeping is an important component of organizational design. The consideration of various factors, including but not limited to cost, privacy/security, ease of use/accessibility and efficiency are essential.

What client forms do I need to include as I begin my practice to ensure I that am covering all bases?

The inclusion of client forms that are detailed, relevant to various functions (i.e. Intake, Release of Information, Good Faith Estimate, payment related, etc.) and legally sound are critical to the beginning stages of a sustainable private practice. Often EHRs will have templates for your paperwork, but these need to be reviewed for your specific needs.